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Annual
Meetings
Updating abstract
instructions, flyer, and other materials for the website
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Review abstract instructions
and abstract form from previous years. If possible, indicate
what modifications are desired rather than compose a
new form, even if based on a preceding year's Word document.
Alternatively, modify the HTML page from a previous year,
using Dreamweaver.
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Provide the meeting graphics
as separate image files (e.g., jpeg), rather than only
as embedded images in the flyer.
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Please try attempt to follow
existing naming conventions when creating new materials
(e.g., flyer, brochure, preliminary program)
Documents and
slides
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If Powerpoint, open the file,
select "Tools | Options" and be certain that "Allow
fast saves" is not checked. Otherwise uncheck "Allow
fast saves" and save the file. Also, consider removing
animations, especially if the file will be converted
to Adobe portable document format.
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Open "File | Properties" and
enter the title of the presentation or document, a subject
(e.g., ACE 2004 Annual Meeting), author, and affiliation.
Insert the date that the file was received and any other
relevant information into the comments field. Proper
identification will be useful if revised versions are
provided and/or when the document gets emailed from one
person to another or downloaded by someone who forgets
where it came from.
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Save the document with a
name that follows an existing convention for files or
that type. If there is none, choose a name which includes
the category if there is one (e.g., ACE2004 for the 2004
Annual Meeting), the name of the first author, and the
topic (e.g., ACE2003-Goodman-TrialistPerspective-20031003.pdf).
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