2018 Call for Abstracts

The 2018 Annual Meeting of the American College of Epidemiology
Cincinnati, Ohio – September 23-25, 2018 

Abstract Submission Guidelines

View/Download Call for Abstracts Information Packet

Important Dates 

May 21, 2018, 5:00 pm EST

Deadline for “Regular” abstract submission

End May 2018

Abstract Notifications for Poster Presentations sent out

Early June 2018

Abstract Notifications for Oral Presentations sent out

June 19, 2018

Last day to RSVP conference attendance
(required for publication in special issue of
Annals of Epidemiology)

August 1, 2018, 5:00 pm EST

Deadline for “Late-Breaker” abstract submission

Mid-August 2018

“Late-Breaker” Abstract Notifications sent out

Early September 2018

Online conference registration ends

September 2018

ACE Annual Meeting in Cincinnati, OH

 

General Abstract Guidelines 

  • ACE Membership is not required to submit an abstract.
  • Submitted abstracts will be considered for poster or oral presentation. Abstracts not selected for oral presentation are still eligible for poster presentation.
  • All presented abstracts will be published in a special issue of the Annals of Epidemiology. 

New for 2018! 
Authors of top scoring abstracts will be invited to submit a full manuscript for expedited review and possible publication by the Annals of Epidemiology

Required Content for Submission

Poster Presentation:

Structured abstract of 250 words or less

Oral Presentation:

Structured abstract of 250 words or less plus
Supporting File
with additional details regarding study methods (≤250 words) and results (≤250 words)

 

  • Abstracts on topics in any area of epidemiology are eligible, not just those related to the meeting’s theme.
  • Only TWO abstract submissions per author as a FIRST AUTHOR are permitted. However, one can submit more than one abstract as a co-author.
  • Only original abstracts will be accepted. Abstracts previously accepted and published by other societies are not eligible for submission. Abstract content must be previously unpublished material. Results from a manuscript that has been submitted for publication and is currently under review are acceptable.
  • Authors cannot submit abstracts for a paper that has been accepted and/or is 'in press' by the submission deadline. Authors can submit an abstract for a paper that has been submitted to a journal, but is not yet accepted by May 21, 2018.
  • Submitters whose abstracts have been accepted will be expected to attend the meeting and present their posters. An RSVP to attend the conference must be received by June 19, 2018, 11:59 EST in order for the abstract to be included in the program.

Guidelines for Judging and Scoring Abstracts

The following guidelines will be used for judging and scoring all abstracts submitted for presentation at the ACE Annual Meeting. 

The abstract should be written in English and structured into four subheadings as follows: 

  1. PURPOSE: Clearly state the background for and purpose of the study, including the hypothesis or research question being addressed.
  2. METHODS: Include the design and methodology used, including any relevant instruments and measurement tools. Describe the predictor and outcome variables and the analytic approach used to evaluate the research question.
  3. RESULTS: For analytic studies, report quantitative results including effect measures and confidence intervals. For descriptive or qualitative results, succinctly report relevant findings. Only abstracts with preliminary data or final results will be considered. Abstracts of studies “which will be done” or do not have at least some preliminary data will not be reviewed.
  4. CONCLUSIONS: Conclusions should be evidence-based and drawn directly from the results of the study as they relate to the research question. 

If applicable, we strongly encourage authors to read relevant extended EQUATOR Network guidelines for conference abstracts, such as those for observational studies, randomized trials, systematic reviews and diagnostic/prognostic studies. 

Submissions being judged for oral presentation will be additionally assessed on a five point scale for each of the following criteria: originality, relevance, clarity of style/readability, research design, statistical analysis, and appropriate conclusions. Additional points may be given for content related to the theme of the meeting. Please note that one slot for oral presentation is reserved for a trainee. 

Instructions for Submission 

Step 1: Sign into EVISE . If you do not have an account, please register

Step 2: “Enter Manuscript Information” tab

  • Select “2018 ACE Annual Meeting Abstracts” under the drop-down menu for “Select Issue Type”.
  • Select “Abstract” under the drop-down menu for “Article Type”
  • Enter a title of 20 words or less in sentence case. Avoid abbreviations and formulae.
  • Add a structured abstract (≤250 words) to the text box. Abstract text should be organized as PURPOSE, METHODS, RESULTS and CONCLUSIONS. Avoid abbreviations and formulae.  Figures are also not permitted.
  • Select two to six taxonomy topics by clicking “Add Topics” (required)
  • Suggest a maximum of three keywords (optional).
  • Insert author information (including e-mail address, institution and country) by clicking the “Add author” button. Check that author order is correct.
  • Click “Save & Continue” button 

Step 3: “Upload Files” tab

  • Abstract submission needs to be uploaded as “Manuscript File” (in Word document). The document should include title (≤20 words), authors (with presenting author underlined), one institutional affiliation (where most of the work was completed) and abstract (≤250 words).
  • To be considered for “Oral Presentation”, upload a “Supporting File” (as Word document) providing additional details of methods (≤250 words) and results (≤250 words).
  • If conflicts of interest need to be reported, upload a completed ICMJE Form for Disclosure of Potential Conflicts of Interest stating the nature of potential COIs.
  • Check that the files are in the following order: Manuscript File, Conflicts of Interest and Supporting File (if applicable). If the order needs to be modified, click “Order Files” and then “Save”.
  • Under “Share your research data”, there is an option to link or upload research data. You are welcome to do so although this is not mandatory.
  • Click “Save & Continue”   

Step 4: “Provide Additional Information” tab

  • Under "Manuscript Category", select "ACE Abstracts" in the drop-down menu.
  • Under the “Before completing your submission” please specify if you are a trainee ("No" or "Yes & Trainee Level"), ACE Membership status ("No" or "Yes & Membership Level"), and if you would like to be considered for an oral presentation ("Yes" or "No").
  • Click “Save & Continue” 

Step 5: “Review & Submit” tab

  • Review submission files by clicking “Download PDF” and check boxes to approve
  • Submit abstract by clicking on “Complete Submission” button. 

Conflicts of Interest Disclosure 

All authors must disclose any financial and/or personal relationships with other people or organizations that could inappropriately influence their work. Examples of potential conflicts of interest include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. If applicable, please upload a completed ICMJE Form for Disclosure of Potential Conflicts of Interest stating the nature of potential COIs. More detailed descriptions of conflicts are available here as a PDF. 

Plagiarism 

Any form of plagiarism is not tolerated. Please note all new abstract submissions are automatically screened by Elsevier using CrossCheck iThenticate. Submissions with copying will be automatically rejected. 

Technical Support with EVISE Submission Site

For further assistance, please visit Elsevier’s Customer Support site. Here you can search for solutions on a range of topics, find answers to frequently asked questions, and learn more about EVISE® via interactive tutorials. You can also talk 24/5 to our customer support team by phone and 24/7 by live chat and email.