2020 Call for Abstracts
Special Round of Late-Breaker Abstract submissionThe abstract submission site is now open and accepting abstracts. Please note that during the special round, abstracts on any topic in epidemiology will be eligible, with a special emphasis on those related to the meeting’s theme and/or COVID-19. All submitted abstracts will be considered for poster presentation. All accepted abstracts will be published in the Annals of Epidemiology. For this round to be successful, the following timeline has been set: Authors sent decisions: Tuesday, August 25, 2020 (1 month before presentation) Deadline for authors to upload posters for virtual meeting: Tuesday, September 8, 2020 (2 weeks before presentation) Date of Poster Presentations: Tuesday, September 22 – Wednesday, September 23, 2020 Abstract Submission Deadline: Wednesday, August 12, 2020, 5:00 pm EST
2020 Annual Meeting of the American College of Epidemiology MEETING ABSTRACTS - Instructions for AuthorsClick here to view/download Call for Abstracts Information Packet Click here to access submission website Important Dates
General Abstract Guidelines
*Please note: A submission for oral presentation that does not include the supplemental file will only be considered for poster presentation. Word count does not include funding acknowledgements.
Required Content for Abstract The abstract should be well-written in clear English and structured into four subheadings as follows:
Please ensure that each of the four sections is included in the abstract. Incomplete submissions will not be reviewed. If applicable, we strongly encourage authors to read relevant extended EQUATOR Network guidelines, such as those for observational studies, randomized trials, systematic reviews and diagnostic/prognostic studies. Please ensure that you have mentioned all organizations that funded your research in the Acknowledgements section of your submission, including grant numbers where appropriate. Formatting Instructions and Sample Abstract A sample abstract with complete typing instructions for .doc or .pdf file Abstract Title (Should be written in sentence format in 10 words or less) AK Bahn, WH Frost, EL Kaplan, P Meier, A Lilienfeld, EJ MacDonald, Department of Epidemiology, University of Sir Francis Bacon, Pasadena, CA METHODS: All abstracts must be 250 words or less (not including the title or authors) and must include the following fields: PURPOSE; METHODS; RESULTS; CONCLUSIONS. Type your title in boldface capital letters. Begin the author list and the affiliation of the presenting author on a new line, as shown. The name of the presenting author should be underlined. Skip one line and begin typing the abstract using the structured format and headings exactly as shown. Begin each section on a new line, with headings exactly as shown. Abstracts must be single-spaced. Submissions must be in Microsoft Word format. RESULTS: Your abstract must be submitted through the Editorial Manager by May 1, 2020 (“Regular Round”) or July 15, 2020 (“Late-breaker Round”). CONCLUSION: To be considered, abstracts must be prepared following these instructions. ACKNOWLEDGEMENTS: Optional section. All funding sources for presented research should be listed in the section, along with grant numbers when appropriate. This section is not included in the 250 word count limit for abstracts. Submission Instructions Step 1: Sign into Editorial Manager. If you do not have an account, please register by clicking on the text “Register Now”. Step 2: On the Author Main Menu, click “Submit New Manuscript” Step 3: “Select Article Type” tab • Select type of presentation (oral or poster) under the drop down menu Step 4: “Attach files” tab • Upload abstract as a “Manuscript” item type (in Word or PDF format) Step 5: “General Information” tab • Suggest a maximum of three keywords. Step 6: “Additional Information” tab • Complete the questionnaire Step 7: “Comments” tab • If needed, enter any additional comments Step 8: “Manuscript Data” tab • Enter a full title and short title (10 words or less) in sentence case. Avoid abbreviations and formulae. • To finalize submission click on “Build PDF for Approval ” button Step 9: Approve submission • Once the PDF is ready for approval, go to “Action Links” and select “View Submission” Guidelines for Judging and Scoring Abstracts The following guidelines will be used for judging and scoring all abstracts submitted for presentation at the ACE Annual Meeting. Abstract are scored from 1 (lowest) to 10 (highest) for each of the following of the following criteria.
An overall score from 1 (lowest) to 10 (highest) is also given for the abstract. Submissions being judged for oral presentation will be additionally assessed on a five point scale for each of the following criteria: originality, relevance, clarity of style/readability, research design, statistical analysis, and appropriate conclusions. Additional points may be given for content related to the theme of the meeting. Please note that one slot for oral presentation is reserved for a trainee. Conflicts of Interest Disclosure All authors must disclose any financial and/or personal relationships with other people or organizations that could inappropriately influence their work. Examples of potential conflicts of interest include (but are not limited to) employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, grants or other funding. Please upload a completed Conflict of Interest (COI) Disclosure Form stating the nature of potential COIs. More detailed descriptions of conflicts are available here. Failure to disclose a COI may result in automatic rejection of the abstract. Plagiarism Any form of plagiarism is not tolerated. Please note all new abstract submissions are automatically screened by Elsevier using CrossCheck iThenticate. Submissions with copying will be automatically rejected. Technical Support with Abstract Submission Site For further assistance, please visit Elsevier’s Customer Support site. Here you can search for solutions on a range of topics, find answers to frequently asked questions, and learn more about Editorial Manager® via interactive tutorials. You can also talk 24/5 to their customer support team by phone (+1 888 834 7287 for Americas) and 24/7 by live chat and email.
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